Job Responsibilities

• All duties are to be performed in accordance with departmental and corporate operating procedures and policies.
• Support the team with all necessary duties to develop and deliver comprehensive design and construction contracts.
• Establish and maintain filing systems (electronic and hardcopy), including the receiving, distribution and filing of contracts and associated documents.
• Inputting and updating data contained in internal contract management systems
• Provide support in the tracking, expediting, collecting and collating of periodic reports and other regular data submissions.
• Maintain project registers such as payments, changes and contractual correspondence.
• Providing support in the tracking, expediting, collecting and collating contractor’s daily, weekly and monthly reports and other regular data submissions.
• Assist the Contract Manager & Assistant Contract Manager during the bidding process with activities such as issuing the RFP, receive and analyze the proposals and preparation of the award recommendations.
• Attend and prepare meeting notes for any pre-award, progress and other relevant meetings relating to the delivery of the project.
• Assist the Contract Manager & Assistant Contract Manager to receive and analyze contractor’s/consultant’s payment certificates.
• Initiate and facilitate the onboarding and approval process for new contractor/consultant.
• Organizing and booking of travel and accommodation for the consultants, reviewing consultants’ expenses claims against company policy and preparing payment certificates on travel for consultants
• Assist the Contract Manager & Assistant Contract Manager in technical, logistics and administrative tasks related to respective projects
• Prepare purchase orders and lease for requested equipment and supplies. Co-ordinate with the respective vendors and department in relation to paperwork, office equipment and sundries and set delivery according to usage.

JOB REQUIREMENTS

• Bachelor Degree in one of the field (Business, Law, Design, Engineering, Project Management or Cost Engineering or equivalent experience) or Specialist Diploma in Building Cost Management
• Strong computer and software skills to include the use of word processing and email as well as strong use of spreadsheets and electronic presentations
• Knowledge and understanding of construction procurement process and commercial awareness.
• Ability to work with cross-functional teams and contractors to host value-engineering exercised
• Strong oral and written communication skills, Detail-oriented, Self-motivated professional, Provide thorough and skillful administrative support, Strong organizational skills, Ability to multi-task and prioritize to achieve project goals
• Ability to demonstrate value-added services throughout the contract administration period (from award through closeout)
• Proficiency in MS Office